Top 5 Billing Software for Small Businesses in India in 2024

Billing is a vital part of managing the finances of a small business, but it can often feel complex and time-consuming. Fortunately, there are various billing software options designed specifically for small businesses to simplify this process. These tools help you create invoices quickly and easily, while also offering additional features like expense tracking, automated reminders, and integration with other financial systems.

In this blog, we'll explore the top billing software options for small businesses in India in 2024. We'll highlight their main features, benefits, and pricing plans to help you find the best solution for your business needs.

1. Refrens

Refrens is a leading billing and invoice software tailored for small businesses in India. Used by over 150,000 companies worldwide, Refrens simplifies financial management with its user-friendly platform, allowing businesses to create invoices quickly, track payments easily, and manage expenses—all in one place.

Main Features:

Automated Billing: Create professional invoices effortlessly with designs that align with your brand.
Easy Sharing: Send invoices to clients via their preferred platforms, including WhatsApp, email, secure links, PDF, or print.
Full Customization: Personalize your invoices with different templates, colors, fonts, and layouts. Add your logo, headers, and footers for a cohesive look.
Recurring Bills: Automate recurring invoices to save time and ensure timely payments for ongoing services.
Smooth Workflow: Convert quotes to invoices with a single click, reducing unnecessary steps.
Simple Tax Compliance: Manage your taxes easily with e-invoicing and generate required tax reports like GSTR-1 for GST filing in India.
Better Cash Flow: Minimize late payments with automatic payment reminders sent via WhatsApp and email.
Secure Data: Keep your financial information safe with secure cloud storage.

Refrens also provides additional features such as inventory management, expense tracking, bookkeeping, lead management, and sales CRM, making it a comprehensive solution for small businesses.

Pricing:

Free Plan: Access basic features at no cost.
Premium Plan: Starts at ₹100/month

Ratings:

Capterra: 4.8⭐/5
G2: 4.6⭐/5
Software Suggest: 4.8⭐/5
Software Advice: 5⭐/5
GetApp: 4.9⭐/5

2. QuickBooks

QuickBooks is a well-known billing and accounting software for small to medium-sized businesses. It offers a range of features, from invoice customization to automated tax compliance, making it a powerful tool for financial management.

Main Features:

Professional Branding: Customize your invoices with tools and templates to match your brand’s identity.
GST Compliance: Easily generate tax invoices that comply with GST requirements.
Automated Recurring Bills: Set up recurring invoices to save time and ensure timely payments.
Batch Invoicing: Send multiple invoices at once via WhatsApp, email, or print.
Real-Time Cash Flow: Monitor cash flow in real-time and generate financial statements for better insights.

Pricing:

Easy Start: ₹500/month
Essential: ₹1,000/month
Plus: ₹1,200/month
Advance: ₹2,300/month

Ratings:

Capterra: 4.4⭐/5
G2: 4.3⭐/5
GetApp: 4.4⭐/5

3. Zoho

Zoho is a popular billing software for small businesses that offers a range of solutions beyond invoicing, such as accounting and inventory management. Zoho Invoice provides both cloud-based and on-premises versions, allowing flexibility to suit different business needs.

Main Features:

Billing: Create professional invoices easily, automate payment reminders, and accept payments online.
Recurring Bills: Automate billing for regular services.
Custom Templates: Design invoices that reflect your brand.
Online Payments: Provide various online payment options for faster payments.
Expense Tracking: Monitor expenses to keep accurate records.
Client Portal: Provide clients with a portal to view invoices and financial documents.
Time Tracking: Manage time-based services with integrated time tracking.
Multi-Currency Support: Handle transactions with clients worldwide.
Mobile Access: Access billing information on the go.

Pricing:

Free: Zoho Invoice is available at no cost, making it an affordable choice for small businesses.

Ratings:

G2: 4.1⭐/5
Capterra: 4.3⭐/5
GetApp: 4.3⭐/5
Software Advice: 4.5⭐/5

4. Square Invoice

Square Invoices is part of the Square suite of business tools, offering a complete solution for billing needs. It helps businesses manage everything from sending invoices to receiving payments.

Main Features:

Automated Billing: Set up recurring invoices and automatic reminders for overdue payments.
Flexible Payments: Accept a wide range of payment methods, including credit cards, Apple Pay, Google Pay, and more.
Real-Time Tracking: Track the status of your invoices in real-time.
Detailed Reports: Generate comprehensive reports on your business performance.

Pricing:

Online Payments: 2.9% + ₹25 per transaction.
Plus Plan: ₹1,600 per month.

Ratings:

GetApp: 4.7⭐/5
G2: 4.6⭐/5
Capterra: 4.7⭐/5

5. Xero

Xero is a widely trusted billing software that helps small businesses streamline their financial processes. It is known for its user-friendly features and extensive functionality.

Main Features:

Custom Invoices: Create personalized invoices with your logo, business name, and payment terms.
Send Invoices Anywhere: Send invoices directly from your phone or computer after completing a job.
Track Invoices: Keep track of which invoices are sent, paid, or overdue.
Automated Reminders: Automate payment reminders to ensure timely payments.

Pricing:

Free Trial Available: No free plan, but a trial is offered.
Paid Plans: Range from ₹2,100 to ₹4,500 per month.

Ratings:

Capterra: 4.4⭐/5
G2: 4.3⭐/5
Software Advice: 4.5⭐/5
GetApp: 4.4⭐/5

Conclusion

Selecting the right billing software is essential for enhancing a small business's efficiency, cash flow, and client relationships. Options like Refrens, QuickBooks, Zoho, Square Invoice, and Xero offer diverse features to suit various needs. By choosing wisely, businesses can improve financial management and profitability in 2024 and beyond.